Virtual data room costs depend on the features and the manner in which they are utilized. Certain VDRs are easy enough to be used by non-technical staff, whereas others are more complex and require specific training. Some are equipped with advanced security features that may raise the cost of use. Other factors include the number and type of administrators and whether they are permitted to access all files. Certain VDRs have integrations which can help streamline workflows, but they also increase the cost.
The majority of VDR vendors charge flat prices for the number of users projects, storage and users included in their tariff plan. This is the most well-known pricing plan and offers greater financial flexibility. It is also possible to purchase additional storage gigabytes for a lower cost.
Some companies charge per page, which could be anywhere between $0.40 or $0.85. This is great for smaller projects where the amount of documents that need to be kept is known. However, this model can quickly become expensive in the event that the company exceeds its storage capacity.
Some VDRs offer the online data room software option of making payments monthly or annually. Annual payments can save you as much as 30 percent. Furthermore, some providers offer seasonal discounts. The availability and speed of response of the customer service team are also important to consider. Choose a vendor that has a knowledgeable technical support team who can respond to questions via live chat, email or via phone around all hours of the day and in a variety languages. Additionally, choose a company that offers mobile apps which make the VDR easier to access and use across all devices.