Online Board Meetings Benefits
A virtual board meeting is a great way to save time and energy, as well as money for your non-profit organization. It also allows your members to participate regardless of their work schedule, quarantine or travel restrictions. Virtual meetings can be a challenge when they’re not managed correctly. However following a few simple guidelines leads to an efficient online meeting with strong board participation and efficient documentation.
Start with a concise, clear agenda. Include your board members in the process of setting the agenda and send them an agenda well ahead of the meeting to let them prepare for the discussion. This helps keep your board on track and ensures all relevant topics are addressed during the meeting.
Use video conferencing in your meetings to ensure that participants can be able to see each other. It’s difficult to be engaged when board members can’t see body language or hear each other clearly. Video conferencing is a great option to cut out distractions like pets, children, and household movements.
Note all the decisions made during the meeting and include notes from all members who took part in the decision. This will make the minutes of your meeting easier to refer to in the future, and ensure that all decisions are recorded in full. If you don’t document your decisions correctly this could result in confusion and conflicting information later on. Be sure to have a designated person who can take minutes and understands the importance of recording all discussions and decisions verbatim.
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