Secure document sharing involves the distribution of documents using digital processes to safeguard the information from access by anyone else. It is a vital part of the collaboration process in business and boosts productivity of teams. However, unsecured methods of file sharing can pose serious security risks including accidental leaks of data and malware infection.
To prevent such issues companies should establish an explicit policy on file sharing that defines legitimate methods for employees to share files with each other and with external entities. To reduce the chance of data breaches, it’s crucial to establish a comprehensive IT system that includes tools for user authentication such as password managers and two-factor authentication (2FA).
Cybercriminals can access sensitive data through a variety of popular document-sharing platforms. To reduce the risk of this happening companies should consider implementing a virtual data room that has multiple options to ensure the security of shared documents.
A private file-sharing service is another option for providing secure access to authorized users. It is important to choose an option that supports the major file formats, and lets you set up unique access permissions per user. Access control based on role is another effective tool that limits users’ access to the files and folders that are relevant to their job profile.
File-sharing platforms with secure storage should use advanced encryption technology and the logs of activity on files give valuable insight into the sharing and viewing sensitive documents. These systems are often protected by security protocols to ensure compliance with industry regulations and help companies identify suspicious activities.
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